Built for landscaping and grounds operators with 4 to 19 staff whose mowing rounds and garden contracts live in a diary, and whose only proof a site was done is that nobody complained. Fixed-price builds in ten business days, or an Ops Care plan that keeps shipping fixes every month.
Every landscaping and grounds business I audit shows the same five bleeds, in different proportions. The first two are about the round: whether every site got done, and whether you can show it. The audit tells us which one is dominant in yours.
The maintenance book is the steadiest money in the business, and it runs on memory: which fortnight each round falls in, who skipped a visit over the holidays, which contract was meant to be reviewed in spring. Miss two visits and a five-year client quietly rings someone else.
The crew ran the round, or you assume they did. There is no photo, no time on site, no record of which gates were locked or which strip was skipped because a car was parked on it. When a body corporate asks why they are paying for a fortnightly visit they say did not happen, you have nothing to put next to their complaint.
Which properties, in which order, which gate code, which client wants the clippings left and which does not. It is all in one person's head. Take that person out for a week and the round runs long, sites get missed, and you end up doing it yourself on a Saturday.
Rain kills the turf day, so the crew shuffles to the retaining wall, except the sleepers land Thursday and the client on the maintenance round was told Wednesday. Now you are on the phone all morning re-booking the week instead of running it, and one client always gets forgotten.
Soil, plants, stone, sleepers: bought across three suppliers, on account, by whoever was closest to the yard. The job that felt profitable in week one quietly ate its margin in skip bins and replacement plants, and you find out when the statements land, weeks after the invoice went out.
Same five Bolt On Ops packages every trade gets. This is the landscaping-specific map.
Every fix below sits on top of the software you already run. Nothing gets ripped out.
Your current software nearly works. The bits that don't are where the spreadsheet, the text-message thread, and the Sunday admin live. I build the missing piece, integrate it cleanly, and leave the rest of your setup alone.
Fine for one-off jobs; the recurring rounds, staged construction payments, and photo trail fall through. I build the round scheduler, the progress-claim tracker, and the job photo record that sit on top. Your jobs stay where they are.
Capable platforms, but plenty of operators are rethinking per-seat creep and paying for modules they never open. If you want out, I'll quote a custom replacement. If you want to stay, I'll build the gaps. One bill, not three.
Good news, the upgrade path is cleaner than starting from a partial SaaS deployment. Quote Fast Pack or Job Flow Pack drops in without ripping out Xero. Most owners get more out of bolting on than starting over.
Live tools, not videos. Click through, kick the tyres, steal the ideas.
Structured intake that captures the block, the scope and the photos before you visit, so the walkaround becomes a written quote the same day, not a fortnight later.
Open the demoMowing rounds and garden contracts book themselves back in. A wet day gets re-shuffled in minutes, and every client sees their new slot without a phone marathon.
Open the demoThe crew logs before/after photos, materials used and hours against the job from the ute. Variations get evidence; month-end stops being an archaeology dig.
Open the demoTalk to the AI receptionist in your browser, like a customer would. It answers, works out the job, flags the urgent ones and captures the lead — 24/7, in your business's name. If it ever can't pick up, the missed-call text-back still fires.
$165/mo inc GST, free on Ops Care Standard and Pro. If it doesn't catch you a job in your first 30 days, you don't pay that month.
One price, month to month. No lock-in, no setup fee, cancel any time. See how it works
I'm Brad Stribley. I run Oscar White (commercial cleaning) and Ranges Cleaning Co. (residential). I've quoted before breakfast, chased late payers, managed crews from the ute, and built tools for my own businesses first.
I don't need you to explain your business to me. I run recurring rounds myself. I know what happens when the schedule lives in one person's head, why the photo trail matters when a client disputes the bill, and why "flat out all week" doesn't tell you whether the business made money.
Landscaping runs on the same operational pattern as my own ventures: recurring maintenance rounds, weather-driven reshuffles, staged jobs where cash drifts, and margin that hides until month-end. The fixes are already built; the audit works out which one is yours.
No. If your job app works for you, keep it. I build around it: the structured quoting, the deposit capture, the recurring maintenance schedule, the client portal. Your jobs stay in ServiceM8, Tradify, or Jobber, and the bolt-on hands the data back clean.
Yes. Landscaping swings hard with the season, and a big design-and-construct job needs a deposit locked before you order materials or book the crew. I build structured quoting for the larger jobs (site detail, materials, staged pricing) and a deposit-capture step so the money's in before the work starts. Maintenance rounds get their own recurring schedule so the mowing and garden care runs itself.
Builds start from $1,500 fixed for a smaller build and from $3,500 for a larger one, with the price agreed in writing before anything starts, so no hourly surprises. Timeline depends on scope and what it connects to, and I commit to a delivery date in writing at kickoff rather than quoting a number I can't hold. Most owners run on an Ops Care plan from $750 a month so the fixes keep coming instead of stopping at the first build.
That's the whole idea. Each package targets a single bleed, so we start with the one costing you the most (quoting, job flow, profit visibility, admin, or lead capture) and fix just that. Prove it pays, then decide whether there's a second. You're never buying a big platform you didn't ask for.
I run two field-service businesses myself, so I know what a quote with no deposit costs you when the client goes quiet, why the seasonal swing wrecks your cashflow, and why the maintenance run gets messy the moment it scales. I don't need you to explain your business to me; I've already run one. I build these tools for my own ventures before I sell them to anyone.
30-minute call. One-page written finding inside 48 hours. Three prioritised fixes ranked by impact, with rough hours-saved estimates and a 30/60/90 day action plan. If there's a fit, I recommend an Ops Care plan or one of the five packages. If there's no fit, you keep the findings anyway. Available across Victoria.