How do I get quotes out the same day?

The slow quote is a missing-details problem

Quotes get finished at night for one reason: the details arrived incomplete. You take the call, half the questions go unasked, and by the time you sit down you are guessing at the switchboard, the access, the run length, so you either chase the customer again or pad the number to cover the unknowns. Fix the intake and you fix the delay. The quote is quick once you are not reconstructing the job from a scribbled note.

Nobody loses a quote because they type slowly. They lose it because the details came in half-baked and the quote sat for three days while they chased the rest.

Structured intake gets the details in once, complete

The fix is a structured intake form that asks every question the job actually needs before it reaches you. Instead of a name and "can you quote a job", the customer answers the same things you'd ask on the phone: what, where, access, photos of the board, rough scope. It arrives complete, so you quote from fact, not memory. This is not a generic contact form; it is built around the specific jobs you price, so the fifteen-variable enquiry lands with all fifteen answered.

Same-day out the door wins the job

The tradie who quotes first usually wins, and the gap is often days, not dollars. When the intake is complete, the quote is a short desk job you knock over between sites, so the customer has a number the same afternoon they enquired, while you are still front of mind and before they have rung anyone else. Speed you get for free once the details stop arriving in pieces.

It bolts on around the job app you already run

Structured intake sits in front of your existing tools, not on top of them. The complete enquiry can flow straight into ServiceM8, Tradify or whatever you quote in, so you keep the pricing tool you know and just stop feeding it half a job. The intake does the collecting; your app does the quoting. See exactly how the intake and quoting layer fits together on the quoting tools page.

Common questions

Will more questions scare customers off?

The good ones, no. A customer serious about the job is happy to send photos and answer six questions if it means a real number today instead of a callback next week. The tyre-kickers drop off, which is a filter, not a loss.

Can it handle complex jobs with lots of variables?

That is exactly what it is for. The messier the job, the more a structured intake earns its keep, because it asks the fifteen questions consistently every time instead of you remembering twelve of them on the phone.

Do I still write the actual quote?

Yes, the pricing judgement stays yours. The intake just makes sure you are pricing a complete picture in twenty minutes rather than piecing it together at night and hoping you covered it.

Want me to build the intake?

I build structured quote intake as a fixed piece of work, from $1,500 fixed, shaped around the exact jobs you price. See how it works on the quoting tools page, or browse the rest of the common fixes to find the leak costing you the most hours.